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SCHOOL DISTRICT OF RIVER FALLS: Board of Education Regular Meeting Minutes, June 15, 2009

Thursday, July 30, 2009 - 2:57pm

Pub: July 30, 2009

SCHOOL DISTRICT OF RIVER FALLS: Board of Education Regular Meeting Minutes

June 15, 2009

The regularly scheduled meeting of the River Falls Board of Education was called to order on Monday, June 15, 2009, at 7:04 p.m. by President Behnke in the River Falls High School Media Center, 818 Cemetery Road. It was ascertained that notice of the meeting had been properly posted in the appropriate locations, published in The River Falls Journal and an announcement sent to WEVR Radio Station.

PRESENT

President Dennis Behnke, Vice President Rellen Hardtke, Clerk Barbara Kolpin, Treasurer Manville Kenney, and members Alan Tuchtenhagen, Stacy Johnson Myers, and Mike Miller were present. Also present were Superintendent Tom Westerhaus, Finance Director Chad Smurawa, Director of Academic Services Rick Osterhaus, and Director of Personnel Donna Hill.

ACKNOWLEDGEMENT/RECOGNITION

Behnke presented Brenda LaValley with a plant and card in appreciation of the 15 years she has been taking minutes for the Board and Committee meetings. Due to budget cuts, the position has been eliminated.

High School Principal Elaine Baumann introduced the High School Quiz Bowl Team that recently went to Nationals. The students introduced themselves and gave an overview of how the team was formed at the urging of an exchange student from Uzbekistan. High school teacher Sue Popelka is their advisor. The students are hoping to have more students interested in the fall. The Team thanked the Board for their support.

APPROVAL OF THE CONSENT AGENDA

Behnke reviewed the items on the Consent Agenda. Tuchtenhagen moved, seconded by Kolpin, that the Board approve the Consent Agenda as presented. Motion carried. The Consent Agenda included the following items:

The minutes from the regular Board meeting of May 18, 2009; the Special Board meeting of June 3, 2009; and the Executive Session of the Special Board meeting of June 3, 2009, were approved.

Checks numbered 137084 through 137534 had been prepared in the amount of $1,029,708.39, and there were automatic transfers of $512,491.82, $527,404.24, and $3,779.73 for a total of $2,073,384.18. Check number 134922 was voided.

Pursuant to Board Policy which references Wisconsin Statutes Sections 111, 118, and 121, approval of the following employment recommendations: 1) employment of Melissa Scanlon as part-time (0.50 FTE) School Counselor at River Falls High School effective August 25, 2009; 2) employment of Paige Anderson as full-time Social Studies Teacher at River Falls High School effective August 25, 2009; and 3) employment of Terese Kunick as full-time School Psychologist at Westside Elementary School effective August 25, 2009.

Accepted the report and recommendations from the Business Affairs Committee from Monday, June 1, 2009, as follows: recommended Board approval of the ARRA Projected Budget expenditures; recommended approval of the final 2008/09 budget; recommended approval of the 2008/09 Fund Balance Allocation according to Board Policy, with final numbers to be presented to the Board in July; recommended Board approval of the 2009/10 budget; reviewed the Business Affairs calendar; and updated information regarding the on-call architect and interviews to be held Wednesday, June 17, 2009.

Accepted the report and recommendations from the Personnel Committee from Monday, June 1, 2009, as follows: discretion to hire an additional 1.0 FTE kindergarten teacher was moved to the Action Agenda; that the Board set substitute, seasonal and other support staff salaries as recommended by the Administration; that the Board approve the revised job descriptions for Director of Academic Services, Director of Personnel, Director of Student Services, and the Superintendent; that the Board affirm any action taken in the Executive session held for the purpose of teacher negotiations and proposal development, and for support staff negotiations and proposal development; the Director of Finance and Facilities Management negotiations and proposal was moved to the Action Agenda.

The Personnel Negotiation Committee met with the Teachers' Unit on June 1, 2009; with the Bus Driver, Custodian, Secretary and Skilled Craft Person Units on Monday, June 8, 2009; and with the Paraprofessional Unit on Monday, June 8, 2009.

Accepted the report and recommendations from the Educational Program Committee from Monday, June 1, 2009, as follows: reviewed school counselor curriculum report; accepted the 2008-09 Police Liaison Report; reviewed WKCE program results; received high school class size report for the 2009-10 school year; and recommended Board approval of a preliminary field trip request to Japan in June 2010.

SUPERINTENDENT AND ADMINISTRATIVE REPORTS

Westerhaus reported on the following items: They are halfway through with the administrative evaluation process, and it is working well. He is impressed with the system and staff involvement, and he also is evaluating the attainment of goals and professional development activities. The administrative retreat is scheduled for June 16, 2009, and they will be looking back to evaluate goals, team work, successes and challenges, and the district administration code of ethics. A group is also looking at issues of crisis planning, protocols, and strengthening the response plan. There will be a tabletop exercise with the City and UW-River Falls addressing a school shooting scenario. Options for locations of Board meetings with enough space and microphones/technology are being reviewed while considering cost issues. Westerhaus finished his last activity of his three-year term for the Minnesota Association of School Administrators, and he thanked the Board for allowing him to complete it.

Smurawa reported that four firms are being interviewed for consideration as an on-call architect on Wednesday, June 17, 2009. They intend to make a recommendation on Wednesday and to bring it to the full Board in July.

ACTION AGENDA

Hardtke moved, seconded by Kolpin, that the Board allow administration the discretion to hire an additional 1.0 FTE kindergarten teacher for the 2009-10 school year. This may be necessary due to the increased enrollment numbers from Kindergarten Roundup. Discussion was held regarding the process involved and the timing for making the decision. Motion carried.

Myers moved, seconded by Kenney, that the Board set the Director of Finance and Facilities Management salary for the 2009-10 school year at $104,299. Myers commented that the increase is due to the added responsibilities, and is a creative and cost effective way to address the facility needs in the district without adding another position. Westerhaus stated that comparison studies were done around the area when making the recommendation. Kenney noted that during budget cuts a few years ago, the facilities supervisor position was eliminated. Behnke also noted that this allows the superintendent more time to spend on education issues. Motion carried.

Smurawa stated that he is still working with individuals to identify for the Chairman and Parliamentarian positions for the Annual Meeting. He will bring names forward at the July Board meeting.

Kenney moved, seconded by Hardtke, to approve the Lease Agreement extension with Chippewa Valley Technical College, as presented. This is the same as in previous years. Motion carried.

Jackie Steinhoff, Director of Special Education, provided a draft copy of "Monthly Duties for the School District of River Falls." This is a work in-progress to help align/coordinate timelines among the Board, Committees, the Central Office, and others. This will help everyone be aware of what is coming up, decisions to be made, timelines for details, etc. Behnke stated that this is great and is much better than separate committee calendars.

FUTURE MEETINGS

A Personnel Committee meeting is scheduled for Monday, July 6, 2009, at 6:00 p.m. in the in the Central Administrative Office Building, 852 East Division.

A Negotiations Committee meeting is scheduled for Monday, July 13, 2009, at 6:00 p.m. in the Central Administrative Office Building, 852 East Division.

A Board Governance Committee meeting is scheduled for Monday, July 20, 2009, at 6:00 p.m. in the River Falls High School Conference Room, 818 Cemetery Road.

A Regular Board of Education meeting is scheduled for Monday, July 20, 2009, at 7:00 p.m. in the River Falls High School Media Center, 818 Cemetery Road.

EXECUTIVE SESSION

Kolpin moved, seconded by Kenney, to adjourn into Executive Session pursuant to Wisconsin Statute Section 19.85(1)(e) for the purpose of deliberations and negotiations with legal counsel to gain access to the school forest. Roll call vote was as follows: Miller, yes; Myers, yes; Kenney, yes; Tuchtenhagen, yes; Kolpin, yes; Hardtke, yes; and Behnke, yes. Motion carried. The Board adjourned into Executive Session at 7:41 p.m.

***********

SCHOOL DISTRICT

OF RIVER FALLS

Board of Education Regular Meeting Minutes

June 15, 2009

The regularly scheduled meeting of the River Falls Board of Education was called to order on Monday, June 15, 2009, at 7:04 p.m. by President Behnke in the River Falls High School Media Center, 818 Cemetery Road. It was ascertained that notice of the meeting had been properly posted in the appropriate locations, published in The River Falls Journal and an announcement sent to WEVR Radio Station.

PRESENT

President Dennis Behnke, Vice President Rellen Hardtke, Clerk Barbara Kolpin, Treasurer Manville Kenney, and members Alan Tuchtenhagen, Stacy Johnson Myers, and Mike Miller were present. Also present were Superintendent Tom Westerhaus, Finance Director Chad Smurawa, Director of Academic Services Rick Osterhaus, and Director of Personnel Donna Hill.

ACKNOWLEDGEMENT/ RECOGNITION

Behnke presented Brenda LaValley with a plant and card in appreciation of the 15 years she has been taking minutes for the Board and Committee meetings. Due to budget cuts, the position has been eliminated.

High School Principal Elaine Baumann introduced the High School Quiz Bowl Team that recently went to Nationals. The students introduced themselves and gave an overview of how the team was formed at the urging of an exchange student from Uzbekistan. High school teacher Sue Popelka is their advisor. The students are hoping to have more students interested in the fall. The Team thanked the Board for their support.

APPROVAL OF THE CONSENT AGENDA

Behnke reviewed the items on the Consent Agenda. Tuchtenhagen moved, seconded by Kolpin, that the Board approve the Consent Agenda as presented. Motion carried. The Consent Agenda included the following items:

The minutes from the regular Board meeting of May 18, 2009; the Special Board meeting of June 3, 2009; and the Executive Session of the Special Board meeting of June 3, 2009, were approved.

Checks numbered 137084 through 137534 had been prepared in the amount of $1,029,708.39, and there were automatic transfers of $512,491.82, $527,404.24, and $3,779.73 for a total of $2,073,384.18. Check number 134922 was voided.

Pursuant to Board Policy which references Wisconsin Statutes Sections 111, 118, and 121, approval of the following employment recommendations: 1) employment of Melissa Scanlon as part-time (0.50 FTE) School Counselor at River Falls High School effective August 25, 2009; 2) employment of Paige Anderson as full-time Social Studies Teacher at River Falls High School effective August 25, 2009; and 3) employment of Terese Kunick as full-time School Psychologist at Westside Elementary School effective August 25, 2009.

Accepted the report and recommendations from the Business Affairs Committee from Monday, June 1, 2009, as follows: recommended Board approval of the ARRA Projected Budget expenditures; recommended approval of the final 2008/09 budget; recommended approval of the 2008/09 Fund Balance Allocation according to Board Policy, with final numbers to be presented to the Board in July; recommended Board approval of the 2009/10 budget; reviewed the Business Affairs calendar; and updated information regarding the on-call architect and interviews to be held Wednesday, June 17, 2009.

Accepted the report and recommendations from the Personnel Committee from Monday, June 1, 2009, as follows: discretion to hire an additional 1.0 FTE kindergarten teacher was moved to the Action Agenda; that the Board set substitute, seasonal and other support staff salaries as recommended by the Administration; that the Board approve the revised job descriptions for Director of Academic Services, Director of Personnel, Director of Student Services, and the Superintendent; that the Board affirm any action taken in the Executive session held for the purpose of teacher negotiations and proposal development, and for support staff negotiations and proposal development; the Director of Finance and Facilities Management negotiations and proposal was moved to the Action Agenda.

The Personnel Negotiation Committee met with the Teachers' Unit on June 1, 2009; with the Bus Driver, Custodian, Secretary and Skilled Craft Person Units on Monday, June 8, 2009; and with the Paraprofessional Unit on Monday, June 8, 2009.

Accepted the report and recommendations from the Educational Program Committee from Monday, June 1, 2009, as follows: reviewed school counselor curriculum report; accepted the 2008-09 Police Liaison Report; reviewed WKCE program results; received high school class size report for the 2009-10 school year; and recommended Board approval of a preliminary field trip request to Japan in June 2010.

SUPERINTENDENT AND ADMINISTRATIVE REPORTS

Westerhaus reported on the following items: They are halfway through with the administrative evaluation process, and it is working well. He is impressed with the system and staff involvement, and he also is evaluating the attainment of goals and professional development activities. The administrative retreat is scheduled for June 16, 2009, and they will be looking back to evaluate goals, team work, successes and challenges, and the district administration code of ethics. A group is also looking at issues of crisis planning, protocols, and strengthening the response plan. There will be a tabletop exercise with the City and UW-River Falls addressing a school shooting scenario. Options for locations of Board meetings with enough space and microphones/technology are being reviewed while considering cost issues. Westerhaus finished his last activity of his three-year term for the Minnesota Association of School Administrators, and he thanked the Board for allowing him to complete it.

Smurawa reported that four firms are being interviewed for consideration as an on-call architect on Wednesday, June 17, 2009. They intend to make a recommendation on Wednesday and to bring it to the full Board in July.

ACTION AGENDA

Hardtke moved, seconded by Kolpin, that the Board allow administration the discretion to hire an additional 1.0 FTE kindergarten teacher for the 2009-10 school year. This may be necessary due to the increased enrollment numbers from Kindergarten Roundup. Discussion was held regarding the process involved and the timing for making the decision. Motion carried.

Myers moved, seconded by Kenney, that the Board set the Director of Finance and Facilities Management salary for the 2009-10 school year at $104,299. Myers commented that the increase is due to the added responsibilities, and is a creative and cost effective way to address the facility needs in the district without adding another position. Westerhaus stated that comparison studies were done around the area when making the recommendation. Kenney noted that during budget cuts a few years ago, the facilities supervisor position was eliminated. Behnke also noted that this allows the superintendent more time to spend on education issues. Motion carried.

Smurawa stated that he is still working with individuals to identify for the Chairman and Parliamentarian positions for the Annual Meeting. He will bring names forward at the July Board meeting.

Kenney moved, seconded by Hardtke, to approve the Lease Agreement extension with Chippewa Valley Technical College, as presented. This is the same as in previous years. Motion carried.

Jackie Steinhoff, Director of Special Education, provided a draft copy of "Monthly Duties for the School District of River Falls." This is a work in-progress to help align/coordinate timelines among the Board, Committees, the Central Office, and others. This will help everyone be aware of what is coming up, decisions to be made, timelines for details, etc. Behnke stated that this is great and is much better than separate committee calendars.

FUTURE MEETINGS

A Personnel Committee meeting is scheduled for Monday, July 6, 2009, at 6:00 p.m. in the in the Central Administrative Office Building, 852 East Division.

A Negotiations Committee meeting is scheduled for Monday, July 13, 2009, at 6:00 p.m. in the Central Administrative Office Building, 852 East Division.

A Board Governance Committee meeting is scheduled for Monday, July 20, 2009, at 6:00 p.m. in the River Falls High School Conference Room, 818 Cemetery Road.

A Regular Board of Education meeting is scheduled for Monday, July 20, 2009, at 7:00 p.m. in the River Falls High School Media Center, 818 Cemetery Road.

EXECUTIVE SESSION

Kolpin moved, seconded by Kenney, to adjourn into Executive Session pursuant to Wisconsin Statute Section 19.85(1)(e) for the purpose of deliberations and negotiations with legal counsel to gain access to the school forest. Roll call vote was as follows: Miller, yes; Myers, yes; Kenney, yes; Tuchtenhagen, yes; Kolpin, yes; Hardtke, yes; and Behnke, yes. Motion carried. The Board adjourned into Executive Session at 7:41 p.m.

07/30/09

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